Constitution

Definitions:

“Association” The Association of Referees Connacht Branch IRFU.

“Branch” The Connacht Branch affiliated to the IRFU.

“IRFU” Irish Rugby Football Union

“Executive Committee” Executive Committee of The Association of Referees Connacht Branch IRFU.

1. The name of the Association shall be “The Association of Referees, Connacht Branch IRFU”.

2. The Association shall act under the authority of the Connacht Branch IRFU.

3. The objects for which the Association is established are:

  • To appoint referees, where possible, for matches to played under the jurisdiction of the Branch.

  • To ensure that all active members are aware of the laws of the game.

  • To develop & encourage referees through organised training courses at all levels of their careers.

  • To Appoint Assessors and coaches to appraise the potential of the refereeing panel.

  • To liase with the Branch and the IRFU to implement the correct interpretation of law and policy.

4. The nature and extent or the privileges attached to membership of the Association shall be determined by the Executive Committee. A person shall become a member of the Association by election at any General Meeting of the Association. A member shall be deemed to be elected by a simple majority vote of the meeting and receipt of the Annual membership fee from the applicant by the Hon Treasurer.

The privileges of membership shall cease on the death of a member, or on his resignation, or on his/her failure to pay his/her annual subscription due for any year before the Association Annual General Meeting.

5. The amount of the Annual Membership payable by members shall be determined by the ExecutiveCommittee and shall be payable on election to membership for the year in which the election takes place and thereafter no later than the 31st December in each year.

6. The Officers of the Association shall comprise the following: The President, Senior Vice President, Junior President, Hon. Secretary and Hon. Treasurer.

All officers are elected to office for one year and are eligible for re-election at the Associations Annual General Meeting. All Officer positions of the Association shall be honorary. No officer may serve in the same officer position for more than 7 years consecutive.

7. The Executive Committee of the Association shall consist of the President, the Secretary, the Treasurer, the Senior Vice-President, the Junior Vice-President, the Chairman of the Rugby Sub-Committee, the immediate Past President of the Association and the Branch appointee to the Association. The Chairman of the Rugby Sub-Committee shall be elected, by a simple majority vote of the Executive Committee, not later than four weeks after the AGM. Three members of the Executive Committee shall form a quorum for an Executive Committee meeting.

The business of the Association shall be conducted by the Executive Committee.

  • Meetings of the Executive Committee shall be held at such times and places as approved by the members of the Executive Committee.

  • When a vacancy occurs on the Executive Committee during the course of the season the Vacancy can be filled by a candidate agreed by a majority of Executive Committee Members.

  • A meeting of the Executive Committee may be called by the Hon. Secretary at any time at the request of the President, or four members of the Executive Committee, or the Branch. Not less than seven days notice of the meeting shall be given to the members.

  • An Executive Committee meeting may be adjourned for such time and to such place as the members present may determine.

  • Save where otherwise provided in these rules questions arising at any meeting shall be decided by a majority of votes, and the presiding Chairman shall have a second or casting vote in the case of equality.

8. The office of a member of the Executive Committee shall be ipso facto vacated:

  • If he/she shall die or shall cease to be a member of the Association, or if having tendered his/her resignation in writing it is accepted by the Executive Committee.

9. Disciplinary Procedures

  • Any member who fails to observe any of the regulations or bye laws of the Association, Branch or IRFU; or who shall be guilty of any conduct which in the opinion of the Executive Committee is detrimental to the interests of the Association may be excluded/suspended from the Association by a resolution of a minimum of two thirds of the members of the Executive Committee present and voting at an Executive Committee meeting specially summoned for the purpose. Not less than two thirds of the Executive Committee members shall be present at such a meeting. Such a member, having been given seven clear days notice of the intention to hold the meeting, may attend to represent himself/herself or be represented, at the part of the meeting at which the relevant item on the agenda is addressed. He/she shall not be present for other matters on the agenda at the meeting or at the voting.

  • A member so excluded/suspended shall have right to appeal the decision of the Executive Committee at the next General Meeting of the Association, at which, a vote by secret ballot of all the members present shall decide by a simple majority to uphold or rescind the Executive Committee decision. If the decision to exclude/suspend the member is upheld, on appeal, to the General Meeting, a member so sanctioned shall forfeit all claim to his/her annual subscription (in the case of expulsion) and shall cease to be a member of the Association (in the case of expulsion).

10. Duties of Hon. Secretary

The Hon. Secretary of the Association shall be a member of the Connacht Branch, and shall be the representative of the Association on the Committee of the Branch. The Hon. Secretary shall be a member of all sub committees of the Association. All Association correspondence shall be addressed to, and forwarded on the Associations’ behalf by, the Hon Secretary.

The Hon. Secretary shall be responsible for the following:

  • To record all resolutions and proceedings of meetings of the Executive Committee, Subcommittees and General, Annual and Extraordinary Meetings of the Association.

  • To chair all meetings of the Admin and Logistics Sub Committee

  • To record the appointment of all officers.

  • To record the names of all members present at each meeting of the Association.

  • To liase with the Branch and the IRFU.

  • To file and record all correspondence from and to the Association.

  • To report on all admin and logistics matters to the AGM.

  • Any other administrative functions which may be assigned to him/her by the Executive Committee

The Committee may permit from time to time an individual member of the Committee to correspond on the Association’s behalf. Any such member obtaining this permission must ensure that a copy of all correspondence is forwarded to the Hon. Secretary. The Committee will agree the Terms of reference for any such correspondence.

11. Hon. Treasurer

The Hon Treasurer and another member of the Finance Sub-Committee, shall be the Associations sole nominees for the disbursement of Association funds and the signing of cheques.

The Hon Treasurer shall also be responsible for the following.

  • To chair the Finance Sub-committee

  • To managing and administer all financial matters relating to the organisation.

  • To direct, account and plan all fund raising activities of the Association.

  • To report on the Association’s financial position to the AGM

The Hon. Treasurer shall present an Annual statement of the Associations financial position at the Annual General Meeting.

12. Sub Committees.

Within eight weeks of the AGM the Executive Committee will establish, from within the membership of the Association, the following sub-committees. The Finance Sub-Committee to be chaired by the Treasurer, the Admin and Logistics Sub-Committee to be chaired by the Secretary and the Rugby Sub-Committee to be chaired by the Chairman. The Executive Committee may appoint, at any stage of the season, additional sub-committees to carry out other functions as it may deem necessary. All sub-committees shall be chaired by a member of the Executive Committee. Each sub-committee shall appoint a recording secretary who will be responsible for providing all records of the business of the sub-committee to the Hon Secretary. The Chairman of the each sub-committee shall report to the Executive Committee on all meetings and proposals of their sub-committee. All decisions of the sub-committees must be approved and ratified by the Executive Committee. All sub-committees must have a minimum of three members of the Association, including the Chairman. A quorum of at least two members shall be required for a meeting of a sub committee. The Chairmen of each of the sub-committees shall appoint an assistant Chairman who shall carry out the functions of the Chairman in his/her absence.

13. The Chairman of the Rugby Sub-Committee (RSC) shall convene meetings, as often as is necessary, of the RSC to appoint match officials and assessors to all games played under the jurisdiction of the Branch. The RSC shall also be responsible for the management and administration of the referee panels, performance appraisal systems, referee training and any other ‘on-field’ matters relating to the Association.

14. Annual General Meeting

An AGM of the Association shall be held in May of each year at a venue to be decided by the Executive Committee. The Secretary shall inform the membership of the Association of the date of the AGM at least 21 days before the date of the meeting. The notification shall include nomination forms for all elected posts of the Executive Committee. A nomination shall only be valid if received by the Secretary within 10 days of the AGM and be signed by a proposer and seconder, both of whom must be members of the Association. The notification of the AGM shall also include motion proposal forms to be considered at the AGM. A motion proposal shall only be valid if received by the Secretary within 10 days of the AGM and be signed by a proposer and seconder, both of whom must be members of the Association. Ten members shall form a quorum at an AGM of the Association. Only members of the Association may vote at an AGM. Any member of the Association shall be eligible for election to the Executive Committee of the Association.

The purpose of the Annual General meeting shall be:

  • To receive the reports from the President, Hon. Secretary, and Hon. Treasurer.

  • To elect the new Association Officers.

  • To discuss any agenda items decided by the Executive Committee.

  • To debate any motions which may be brought before the meeting. All such motions must be notified in accordance with the outlined procedure.

The President shall preside at the Annual General Meeting until the new President is elected at which point the new President will take over the Chair and conclude the meeting.

Attendance is confined to Members of the Association and invited delegates from the Branch and IRFU.

15. General Meetings

The Association will during the season have General meetings of the membership to discuss:

  • Any development that may affect the way the game is refereed.

  • To provide training workshops.

  • To inform the membership of any resolutions taken by the Executive Committee which may directly affect their status within the Association.

  • To vote on applications for new members.

  • To discuss any other matters which may be brought to the meeting by the Executive Committee.

A quorum for a general meeting shall be 10 members of the Association. Only members of the Association may vote at a general meeting of the Association.

16. Extraordinary Meetings

All other meetings of the Association will be deemed to extraordinary.

The Hon. Secretary of the Association shall at any time convene an Extraordinary Meeting of the Association on receiving a requisition to do so signed by the Branch Secretary, or by ten members of the association accompanied by a statement in writing as to the reason why a special meeting is required.

The quorum for such a meeting shall be ten members of the Association.

17. Members of the Association invited to referee a match, either inside or outside the Province, to which they have not been appointed by the Association or by the IRFU, must notify and receive permission from the Secretary before refereeing the match